Privacy Policy

[Updated: Nov 1 2023]

This notice covers all directors, staff, consultants and volunteers acting for the organization.

Our contact details

themis@genspect.org

[Registered address here]

What type of information we collect 

We only collect information about you that you deliberately give us, which may include:

• your name 
• your email address
• your postal address
• your phone number
• payment details and donation amounts, if you make a donations to us

How we get the information and why we have it

We get this information from you when you provide it to us by donating to us, applying for funding, applying for the attorney directory or writing us. We collect this information in order to carry out our work. 

Ways in which we use your personal information

We will never sell your details to other organizations.

We will not disclose your personal data to other organizations unless you’ve given your specific consent for us to do so, or we are legally obliged to do so. 

We will sometimes use approved third party data processors to process information on our behalf, such as Mailchimp for our email list, and PayPal for donations. Data processors with which we share your information are only authorised to use that information to fulfil their contractual obligations to us. They are not permitted to use it for any other purpose.

Lawful basis for processing personal data

All the data that we use is held in accordance with the requirements laid out in current data protection legislation. 

We may rely on the following lawful purposes when we collect and use personal data:

• Contract – We may process personal data in order to perform our contractual obligations.
• Consent – We may rely on your freely given consent at the time you provided your personal data to us.
• Legitimate interests – We may rely on legitimate interests based on our evaluation that the processing is fair, reasonable and balanced. These include – research and publication to deliver relevant, timely insights and speciality knowledge in pursuit of our mission and to support those who interact with us.

If you have any questions about your personal information, or how we manage our data, contact us.

Security

We have put appropriate technical and organizational security policies and procedures in place to protect personal data from loss, misuse, alteration or destruction. We aim to ensure that access to your personal data is limited only to those who need to access it. Those individuals who have access to the data are required to maintain its confidentiality.

Use of cookies

Cookies are small pieces of information sent by a web server to a web browser, which enable the server to collect information from the browser. This website use cookies to provide you with a more personalised web service.

This website uses Google Tag Manager and Google Analytics, both of which are two of the most widespread and trusted analytics solutions on the web for helping us to understand how you use the site, and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit.

You may avoid the use of cookies by selecting the appropriate settings in your browser.

Information retention

We will hold your personal information only for as long as is or no longer than is necessary for the purposes for which it is processed. If you ask for your personal information to be deleted we will manage your request in a transparent way.

Your rights

Under data protection law, you have various rights including: 

• Access: You have the right to ask us for copies of your personal information. You have the right to ask us for copies of your personal information. This right always applies. There are some exemptions, which means you may not always receive all the information we process. 
• Rectification: You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. This right always applies.
• Erasure: You have the right to ask us to erase your personal information in certain circumstances.
• Restriction: You have the right to ask us to restrict the processing of your information in certain circumstances.
• Objection to processing: You have the right to object to processing if we are able to process your information because the process is in our legitimate interests.
• Portability: You have the right to ask that we transfer the information you gave us to another organization, or to you, in certain circumstances.

You can make a request via our contact form. We will take steps to confirm your identity before processing your request. We will respond to your request within one calendar month of the request, unless there are exceptional circumstances.

Your rights and acceptance of this policy

By sharing your consent preferences and using our sites, you consent to the collection and use of information by Themis in accordance with our Privacy Policy. If you do not agree to this policy, please do not use our site.

Privacy notice for minors

The protection of minors is very important to us, so we won’t actively seek to collect personal information from under-18s.

Minors should always ask a parent or guardian for permission before sending personal information to anyone online.